How to Plan County Presentation Day

WHAT IS IT:

• An opportunity for members to demonstrate a prepared presentation, including demonstrations, speeches, monologue, and skits, in any project area.

WHEN:

• In February or March but always before sectional Presentation Day.  This event lasts about 4 hours

WHO IS IN CHARGE:

• County Social Science Chairperson
• The committee will be comprised of 1/3 youth and 2/3 adults

WHAT TO DO:

• 1 year in advance

-Consult with youth advisor to select date

-Reserve rooms that are wheelchair accessible.  When reserving facility, obtain a lease agreement (if not already in place) and submit unsigned to YDA for processing.

-Notify Council Vice President of date to place on calendar.

• 6 months in advance:

-Recruit youth and begin holding committee meetings

-Begin publicity

-Begin offering public speaking/demonstration workshops

-Develop budget and check figures with Council Treasurer

• 3 months in advance:

-Continue publicity

-Begin recruitment of judges, emcees, and volunteer helpers

-Produce applications and post them on the web.  Applications must be approved

 by YDA beforehand. 

-Send out applications to all eligible participants through the 4-H office

-Order awards (certificates and medals) after checking to make sure they are not already available at the 4-H office.

• 1 month in advance:

-Publicize in the Timely Topics specific rules, time, directions and location of the

 event.  Monthly deadline is the 15^th. 

-Collect applications

-Meet with committee to confirm jobs

-Plan refreshments

• 1 week in advance:

-Assign presentations to rooms

-Print up program

-Call judges/emcees to confirm attendance

-Confirm refreshments

-Re-confirm facility

• Day of:

-Conduct a judges orientation

-Conduct emcee orientation

-Conduct awards ceremony

• 1 week after:

-Update the binder for the following year

-Send thank-you cards to judges

NOTE:

• Participants are judged against a set of criteria appropriate for their age level and degree of expertise.  Members who are under 9 years old will be evaluated but will not receive awards.

SUBCOMMITTEES:

·        Recruiting Judges

·        Refreshments

·        Awards ceremony

·        Judges orientation

·        Emcee orientation

·        Create/post applications

·        Publicity

PUBLICITY IDEAS:

• Report at County Council Meeting/Executive Board meetings
• Have 4-H office send information in county club packets

-Flyers must be approved by youth advisor

• Advertise in the Timely topics
• Volunteer to attend club meetings and report
• Encourage members of all ages to participate and help them with presentations

WHO CAN JUDGE:

• Jr. Judge must be in 7^th grade and have been to presentation day at least once
• Up to 1 Jr. Judge per room, 3 judges total per room
• Club leaders, parent volunteers, CE Office staff, interested adults.  Judges don’t need to be a part of 4-H.

FORMS:

• Must be placed on the world wide web at the 4-H website