How to Plan the Achievement Night

WHAT IS ACHIEVEMENT NIGHT:

• Achievement night is a formal evening where members are recognized for exemplary achievement in various categories, including: record book winners, emerald star, teen leader awards, leadership merit awards, club star ranks, leader recognition, club fair trophies, etc.  

WHO IS IN CHARGE:

• Awards Chair and awards committee
• The current All-Stars help hand out awards

WHEN:

• Late September, 7:00-9:00 pm

WHAT TO DO: 

• 3 months in advance:

-Check with Youth Advisor for possible dates

-Reserve a facility that is wheelchair accessible.  When reserving facility, obtain a

 lease agreement (if not already in place) and submit it unsigned to 4-H YDA for

 processing.

-Notify All-Stars with date, time, and responsibilities

-Notify editor of the Timely Topics with date, time, and location with directions. 

 Deadline for TT is the 15^th of each month.

-Check to make sure that you have all the appropriate medals/certificates/awards to hand out.

• 1 month in advance:

-Publicize specific time, location, and awards to be handed out in the

  Timely Topics

-Confirm facility

-Send letters to winners with an invitation to attend

-Send invitation to County Director

• 1 week in advance:

-Make up program

-Confirm with All-Stars that they will be emcees

• Day of:

-Set up 1 hour before participants arrive

-Make sure microphone works

-Conduct awards ceremony

-Give names and addresses of award donors to winners

-CLEAN UP afterwards

• 1 week after:

-Update the binder for the following year

-Remind winners to send thank-you cards to donors